1.
NAME OF SOCIETY: U.P. Architects Association
2.
REGISTERED OFFICE: 145/L, Begum Bridge Road, Meerut
The address of the society may be changed by
special resolution of the Executive Council
3.
OBJECT OF THE SOCIETY: The Society shall have the following
objects:
a.
To integrate the Architects of Entire Uttar Pradesh.
b.
To stream line the working of the architects at all the places.
c.To
arrange such meetings in which architects can exchange their views
by healthy discussions for the upliftment of the profession.
d.
To assist the Architects to keep their knowledge full fledged
regarding byelaws, new building materials, new techniques
of construction & rights of the architects etc. by sending
them information?s.
e.
To make a code of conduct of the architecture profession.
f.
To educate the public with the profession of Architecture. So
that the public can be benefited through the service of the
architects.
g.
It shall remain non-profit organization & shall work for the
upliftment of ARCHITECTURE PROFESSION.
h.
To help poor people by giving free advice in building
construction by organizing charitable camps etc.
i.
Liaison with the other professional bodies.
4.
AREA: STATE OF UTTAR PRADESH
5.
FUNDS: Funds may be raised by the following sources for the
expenses of the Society.
a.
Membership fee from the members.
b.
Subscription from the members.
c.
Collections raised by means of books, periodicals, souvenir, etc.
d.
Grants from the Govt. or other Agencies.
e.
Donations made by the business organizations & Individuals.
6.
MEMBERSHIP:
a.
Any person who have passed degree course in Architecture i.e. B.
Arch., N.D.Arch. /G.D.Arch., or equivalent course from a
recognized University can be the member of the U.P. Architects
Association.
b.
A member must pay the annual subscription to the association at
Rs.400/- per year or as in force on the date of application. This
amount may be enhanced in future by taking the approval of the
general house only.
c.Life
Membership may be given to the member who will deposit a sum of
Rs.4000/- once.
d.
Any person holding a valid registration from Council of
Architecture on the date of application.
7.
TERMINATION OF MEMBERSHIP:
In case any member acts against the interest of the society or
does not pay the dues of the membership the Executive Council
shall have the right to terminate his/her membership after giving
him/her due opportunity to clear the charges against him/her.
8.
OFFICE BEARERS:
The EXECUTIVE COUNCIL, which shall control the working of the U.P.
architects Association, shall have the following office bearers.
a.
President
b.
Vice President -4Nos
c.
General Secretary
d.
Special Secretary
e.
Jt. Secretary
f.
Treasurer
g.
Coordinator
h.
Members of the Executive Council
i.
Immediate Past-President & Gen. Secy. shall be the ex-officio
members of the council.
j.
All past presidents & Gen. Secretaries shall be special
invitees.
k.
Founder President Ar. Y. Chandra shall be permanent invitee.
9.
PRESIDENT: The Presidents shall preside over all the meetings of
the Association and the Executive Council, and shall supervise
over the administration of the Association. In the absence of the
President the Vice President shall perform his/her duties. The
ruling of the President on all questions of procedure and order
shall be final. All the questions before the General body Meeting
shall be decided by a majority of votes and in case of equality of
votes, the president shall have casting vote.
- Vice President: In the absence of the president, the Vice
President nominated by the president, shall perform the duties
of the president.
- GENERAL
SECRETARY: The General Secretary of the Association shall send
summon to the meetings, keep the minutes of the meetings,
shall do correspondence on behalf of the Association, shall
distribute his work to Jt. Secretary with the consent of the
president, shall represent Association in all proceedings
suits, prosecutions, disputes & such legal matters in
which the Association is a party or otherwise interested,
shall keep in his custody all papers, documents &
correspondence of the Association, shall work under the
control and supervision of the Executive Council.
- JT.
SECRETARY: Shall assist the General Secretary in his/her work
and look after those responsibilities which are given to him
by the General Secretary, also in the absence of General
Secretary Jt. Secretary shall work in his/her place.
- TREASURER:
a.
The Treasurer shall collect membership fee, subscriptions,
contributions, and donations & give all receipts on behalf of
the Association.
b.
He shall maintain account and record of all the money received
and all the expenses of the Association.
c. He
will open a Bank account of the Association at Meerut, which shall
be a joint account, which may be operated jointly by either of the
two from Treasurer, President & General Secretary.
d.
The Treasurer can keep with him cash up to a limit of Rs. 2,000/-
& rest all money of the Association shall be kept in Bank.
e.
The Treasurer shall pay the bills which are duly passed by the
General Secretary up to a limit of Rs. 1000/- by the President up
to a limit of Rs. 10,000/- & by the Executive Council above Rs.
10,000/-.
f.
In case Treasurer have any objection regarding payment of any
bill, which has been passed by General Secretary/President. He can
discuss the objection in the meeting of the Executive Committee.
But the payment shall not be stopped for such bills.
g.
In case, the Treasurer & General Secretary are from two
different cities the Treasurer shall advance Rs.10,000/- in cash
to the General Secretary for day to day expenses of the General
Secretary's office for which General Secretary shall send him
the bills of expenses duly passed by him.
14.
COORDINATOR:
The Co-coordinator shall be elected office bearer of the
Association who shall be in-charge of the news bulletin/letter of
the association & shall be the member of the Executive
Council. The main work of the Co-coordinator shall be, to give
report about the activities of the Association/Executive Committee
& local Architects Association's Activities at different
city. He shall keep in touch with the Member of Executive
Council/Executive Council/other office bearers of the Association.
15.
MEMBER OF EXECUTIVE COUNCIL: The member of Executive Council
shall look after all the working/interest of the Association at
local level in each city, where at least 3 members of the
association are residing/working. In case, any architects
Association is working in a city the member of executive Council
shall be elected/nominated by that Association of that city &
in case of absence of any Architects Association in a city the
architects of that city which are members of the Association can
select/elect/nominate them Member of Executive Council from their
city. In case the local Association of architects or the
architects of any city are unable to select/elect/nominate any
Member or Executive Council then General Secretary of U.P.
Architects Association may appoint the Member of Executive Council
of the city with the consent of President/Executive Council of the
Association. The Member of Executive Council shall collect the
Membership fee from the members, shall give all such informations which he will receive from the U.P. Architects
Association to all the member of his city, shall recommend the
names of new members, shall send the report of the activities of
Architects in his city to the General Secretary/Co-coordinator. In
case of any problems/difficulties in the profession he may contact
General Secretary of the U.P. Architects Association to interfere
in the concerned matter. In total a Member of Executive Council is
Chief Representative of the U.P. Architects Association who is
present in each city with all rights at local level. The Member of
Executive council may be terminated by the Executive
Committee/General House if his acts are against to the aims &
objectives of the Association or in case 3/4th members of any city
gives in writing to the General Secretary for his termination. The
President &
Secretary of the local Association shall be also the member of the
Executive Council of U.P. Architects Association. Also any Member
of Executive Council of U.P. Architects Association have powers to
send their representative architect to attend the meeting of the
U.P. Architect Association giving their power of voting.
16.
POWERS OF THE EXECUTIVE COUNCIL: The Executive Council of the
Association shall have the following powers:
a.
To exercise supervision and control over the work and policy of
the Association.
b.
To sanction the annual budget.
c.
To call the general body meeting of the Association every after
one years.
d.
To fix the date, time and place and agenda of the annual general
body meeting.
e.
To elect or co-opt new members in case of vacancy caused due to
resignation or death of an existing member of the Executive
Council.
f.
To accept donations, contributions, and to collect funds for the
interest of the Association.
g.
To expel any member found to be working against the interest of
the Association. Such member may be given an opportunity to be
heard or submit any explanation in writing for his/her defense, as
he/she may think fit.
h.
To appoint any paid employees, workers, organizers or persons to
carry out the activities of the Association.
i.
To meet ordinarily in three month.
j.
To appoint any regional council, state councils and District
councils, sub-committees of members for specific and general
purposes as and when necessary. Such councils or sub-committees
shall be directly responsible to the Executive Council.
k.
The executive council may call emergent meeting of the general
house on the request of at least 10 members of the executive
council for some reasonable cause.
l.
To authorize three office-bearers of the Executive Committee to
operate bank Account jointly, two of these signatures to be either
of the General Secretary or of the President with the treasurer.
m.
To do such other work which in the opinion of the Executive
Council may be conductive to furtherance of the aims and objects
of the Association.
n.
To grant scholarships, free ships and interest-free educational
loans (refundable or non- refundable) and financial assistance to
deserving candidates.
o.
To purchase, to take on lease or in exchange or as donation or
otherwise acquire movable or immovable property or any right or
privilege for the purpose of the Association.
p.
To erect, construct, alter, repair or maintain any building or
develop any land that may be necessary or convenient for the
purpose of the Association.
q.
To sell, improve, manage, develop, let, lease, exchange,
mortgage, disposes of or otherwise deal with all or part of the
property under the rights of the Association.
r.
To provide for the receipt, custody and issue, investment,
management, remittance and expenditure of moneys and funds and
custody of any moveable property of the Association.
s.
To appoint, remove or suspend or take any other action in respect
of employees, to determine their powers and duties to fix up the
terms of employment and subject them to such provisions and
direction as may be laid down.
t.
To hear and deal with complaints from employees, members of the
Association.
u.
To institute, prosecute, defend, compromise or to refer to
arbitration any suit, concerning any debt, liability or claim for
or against the Association.
v.
To pay honorarium and traveling and other allowances to the
President and the General Secretary or any other office bearers of
the Association or members.
17.
DELEGATION OF POWERS: The Executive Council may delegate any of
the powers vested in it under these rules and regulations to the
committee or any of its Member for such period and for the
performance of such function as it may deem fit and may lay down such instruction for
the purpose as it may consider necessary.
18.
ELECTION PROCEDURE:
a.
The office bearers shall be elected at the general body meeting
by a majority of Votes for a period of two years & can seek
reelection after completing their terms.
b.
The election of the office-bearers shall normally be held in the
month of December after every Two years. However, if it is not
possible to hold elections in this month then the Executive
Council shall have powers to postpone these elections up to a
maximum of three months period.
c. The
Executive Council shall meet at least once in three months to
review previous work and future plans and shall decide how often
and where to hold meetings. The meetings of the Executive Council
as well as the General Body Meeting can be held at 15 days notice
to the members in case of urgency, but no
rules/regulations/constitutional change be made in such urgent
meetings.
d.
The meeting of the General Body shall be held after one year.
e.
The notice for the Executive Council meetings shall, be given to
all office bearers and to the members of the Executive Council
only, but for the general body meeting notice shall be given to
all regular members before 1 month from the date of the meeting.
f.
If any change in the Rules & Regulations of the Association
is required then only the general body shall have the right to
modify these by a majority vote.
g.
The quorum required for the Executive Council meeting shall be
15% of the office-bearers whereas for the General Body meeting it
shall be 15%.
h.
The treasurer shall maintain full account of the expenses and the
income of the Association. These accounts shall be presented in
the general body meetings as and when required and finally in the
last general body meeting of the year. The money received from the
subscription fee shall be used to meet the expenses of the
Association.
i.
If any office-bearer wants to resign from his/her position then
he/she shall submit her/his resignation in writing to the
Executive Council through General Secretary and only after it has
been accepted by the Executive council, then the member can leave
his/her post. In such a case, the Executive Council shall nominate
another person to this position.
19.
DISSOLUTION: If upon the winding up or dissolution of the
Association there remains after the satisfaction of all its debts
and liabilities any property what so ever, the sums shall not be
paid or distributed among the member of the Association but shall
be given or transferred to some other charitable institution or
institutions, having objects similar to the objects of the
Association, at or before the time of dissolution. The resolution
of winding up or dissolution of the Association shall be as per
provisions under Section 13 and 14 of the Societies Registration
Act, 1860, provided that the resolution is passed unanimously by a
special General Body Meeting specially called for the purpose.
20.
MISCELLANEOUS RULES & REGULATIONS:
a.
One all such matter, where there is no clear directions are given
in the constitution the Executive Council take or interpret
decisions which may suit the situation, but the decision taken by
the Executive Council shall not be treated as the rules of the
Constitution.
b.
On all the matters the decision of the General House shall be
supreme in General Body meetings.
c.
Any change of the bi-laws or rules of the constitution may be
possible after placing the change in front of General Body Meeting
d.
The Association may fight for the legal rights or Architects even
in court of law if necessary.
e.
The Association may take such actions for the benefit of the
members, which may be directed by the General House or by the
elected Executive Council of the Society.
21.
APPOINTMENT OF AUDITOR: The account of the Association shall be
audited annually by some authorized Auditor whose report shall be
kept before the General House meet for approval.
22.
The term of the
Association shall be July to June of II year
23.
Chapter Office Bearers:
a.
At the place of President and Gen. Secretary of UPAA all the
chapter posts shall be designated as Chairman
& Secretary.
b.
Besides three mandatory posts of Chairman, Secretary and
Treasurer, chapter can create any number of posts as per their
requirement.
Constitution
adopted this 29th day of June 1988 by the GENERAL BODY
MEETING held at Hotel Taj, Saharanpur.
